The fastest way to get anyone the right process, right now.
Why It’s Hard
Docs live across Shared Drives, names are inconsistent, and teams keep private copies. New hires give up and ask in Slack.
Manual Approach
- Search by title guesses
- Open multiple versions to check dates
- Ping owners to confirm “latest”
AI-Powered Discovery
- Semantic intent: “sales onboarding handbook 2025”
- Team filters: Sales, CS, Legal, Finance, Ops
- Freshness: ranks by last update, approvals, usage
Do It Now
- Search:
handbook OR SOP OR playbook team:sales - Filter Owner and Last updated
- Pin the canonical doc; archive legacy copies
- Embed the link in your wiki
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